CALL FOR ARTISTS FOR POLICE-COURT FACILITY

The City of Bainbridge Island (City) in partnership with its Race Equity Advisory Committee and Public Art Committee is seeking to commission an artist or artists to create two or three- dimensional work(s) of interior and/or exterior art for the new Police-Court Facility on Bainbridge Island. The artwork should support and reflect the justice and public safety functions of the facility and respond to the City’s values related to diversity, equity and inclusion.

The City encourages responses from artists who identify as women or members of traditionally marginalized communities. All artists with an interest in providing artwork for this space are encouraged to apply. The City anticipates this project will cost a total of $100,000-150,000 for all artwork, project management and installation.

Background

The City of Bainbridge Island is located in the State of Washington, on ancestral territory of the suq ̀wabš “People of Clear Salt Water” (Suquamish People). Bainbridge Island has an area of 26 square miles, with 52 miles of shoreline, dense forests, mostly suburban development patterns, and an estimated population of 25,000. The entire Island is incorporated as one city.

In 2020, the City purchased an existing building located at 8804 Madison Avenue. This building, which was constructed as a medical facility, is currently under renovation to serve as the combined home of the City’s Police Department and Municipal Court. The Police Department and Municipal Court are currently located in separate locations on Bainbridge Island; both will move to the combined facility when the renovation is complete. Construction is planned to be complete in fall of 2023.

Additional information is available:
1. Link to the project webpage: https://www.bainbridgewa.gov/528/Police-Station-and-Municipal-Court-Build

Submittals

Artists wishing to respond to this Call for Artists must submit a written proposal that clearly and accurately demonstrates their intended approach to this project as well as their experience performing the services outlined in the scope of work.

Artwork Requirements

1. The call is open to regional Northwest Artists.
Exterior artwork must be suitable for Puget Sound weather conditions and a high level of foot traffic.
Interior artwork must be suitable for a busy public space.
All artwork will be viewed by those in a police and court facility and should be developed to support the public and staff in this location.
Accompanying this Call is a reference exhibit that shows the proposed layout of the first and second floor of the facilities, and some photos of example locations for public art inside and outside the facility.

Submittal Requirements

A short proposal statement (300 – 500 words), including:

The general nature of your proposed approach to public art for the Police-Court Facility.
Please be explicit about the medium and method of your art.
Six to ten digital images of your past work. Please limit artwork to pieces created within the past 10 years. Please include the title, medium, and dimensions, along with descriptive text (up to 75 words) for each sample.
Two or three preliminary sketches that indicate how the proposed artwork will integrate with the Police-Court Facility.
A current resume (no more than two pages).
a. Suggested items for the artist resume include:

Contact information – please include name, address, phone/email address and Web URL, if applicable
Experience – exhibitions (List the title of the exhibition, the exhibition venue, and the city/state where the exhibition was presented. Please indicate if it was a solo, two-person, or group exhibition.)
Experience such as teaching, lectures, or volunteer roles.
Honors and awards such as grants, fellowships, or other recognitions of merit

5. Names and contact information for three references who can help the stakeholders understand your approach and experience as they relate to work on this project.

Submit your proposal by 4:00 PM PST on Friday, March 3, 2023. Responses should be sent via email under the subject “Artist for COBI Police-Court Facility” to eschroer@bainbridgewa.gov. Submittals must be received by the deadline. Submittals received after the deadline will not be considered.

Email is the preferred method, but responses may also be mailed or dropped off at City Hall (Monday – Friday, from 8:00 AM to 4:00 PM). Print copies should be double-sided, with no cover or binding.

City Hall
280 Madison Ave N Bainbridge Island, WA 98110
Attention: Ellen Schroer, Call for Artists for Police-Court Facility

Evaluation/Selection/Delivery Process (dates subject to change)

  March 3 Deadline to submit
  March 13 - 17 Potential interviews
  April 14 Delivery of “design development” documents exploring further conceptualization of the artwork, and proposed methods of installation
  TBD Art installation is complete

Review and Selection Process

Evaluation will be based on a combination of quantitative and qualitative criteria. The review panel will evaluate each proposal and will identify two – five semifinalists. It is expected that the review panel may include members of the art community, subject matter experts in public safety and justice, a representative from the City’s public art committee, a representative from the City’s race equity advisory committee, the project team, and others.

Each of the semifinalists will receive a stipend of $500 to support further refinement of their concept for art for this facility, via delivery of design development documents.

Following delivery of design development documents, one or more finalists will be selected.

The criteria used as a guideline in the evaluation will include, but not be limited to, the following:
  Relevance and strength of the proposed approach, including the description of the artwork envisioned and the space suggested for its installation
  History of successfully developing and installing art of a similar scope
  Ability to meet the identified schedule for this project
  Ability to complete projects on time and within budget
  Experience of the artist with working with a team
  References
The City, at its sole discretion, may elect to interview semifinalists or make a selection based on submitted proposals.

Terms and Conditions

Questions regarding this Call for Artists or the submittal process should be directed to Deputy City Manager Ellen Schroer at eschroer@bainbridgewa.gov or 206-780-8619.

Selected applicants will be required to execute a City of Bainbridge Island Professional Services Agreement, obtain a City of Bainbridge Island Business License, and demonstrate compliance with the City’s insurance requirements.

The City reserves the right not to select any of the applicants, and the right to select artist/s not from this application process. The City further reserves the right to waive irregularities and

informalities in this Call for Artists process. This Call for Artists does not obligate the City to pay any cost incurred by applicants in responding to this Call for Artists. All such costs shall be borne solely by each applicant. Furthermore, this Call for Artists does not obligate the City to enter into a contract with any applicant responding to this Call for Artists.

In the event that the City and the selected Call for Artists cannot negotiate a mutually agreeable contract for the services specified in this Call for Artists at a price which the City, at its sole discretion, determines is fair and reasonable, the City reserves the right to terminate negotiations with that applicant and begin negotiations with another applicant or begin a new process to select a consultant to perform the services specified in this Call for Artists.

Americans with Disabilities Act (ADA) Information

The City of Bainbridge Island in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability in all its programs and activities. This material can be made available in an alternate format by emailing cityclerk@bainbridgewa.gov or by calling collect 206.842.2545.

Title VI Notice

The City of Bainbridge Island in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award.